Principles of Project Management: Basic Workshop

Call them “Accidental project managers,” “Incidental PMs” or “Unofficial project managers”. They are the staff and management that are running over half your projects – important projects that need to be delivered successfully.

Give these leaders the practical, proven tools of project management, scaled to fit their needs.

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Practical Project Management Training

Learn and practice specific techniques such as Stakeholder Analysis, Building an Action Plan, and Project Communication in class. Be able to perform every technique and explain how each technique contributes to your leadership ability and a successful project outcome.

The course provides the building blocks of project leadership. Participants learn how the project management tool set enables them to satisfy all their stakeholders -- sponsors, management, customers and the project team. 

Project Planning Workshop

Participants plan one of their own projects in class. It's the best way for individuals to learn the concepts faster to transfer the learning to their job. 

The workshop component is embedded in the course so that each lecture topic is immediately followed by the workshop component.  For example, after the scheduling lecture, teams will create their own project schedule.

Audience

Anyone responsible for leading or sponsoring projects benefits from understanding the tools of project management.  This course is particularly appropriate for leaders of part-time, internal business projects – “project management for non-project managers.”

Course Objectives

Upon completion of this course the student will be able to:

  • Identify five project success factors that apply to every project.
  • Articulate the business benefit of their current project
  • Develop a partnership with a project sponsor.
  • Describe the cost, schedule, and quality constraints and tradeoffs for their projects
  • Systematically apply the proven techniques of project management to define, plan and control a project.
  • Develop a realistic project schedule that relies on team members who are less than fully assigned to the project.
  • Plan stakeholder communication based on stakeholder authority and involvement
  • Understand the relationship between the science of project management and the art of leadership.

Course Outline

I.          Why Project Management?                             

A.         Project Success Factors

B.         What is Project Management?

C.         A Successful Project Delivers Value

D.         Project Life Cycle and Product Life Cycle

Workshop: Selecting projects for the workshop   

II.         Project Definition                                            

A.         Assign the Sponsor and Project Manager

B.         Top Five Definition Questions

C.         Project Charter

Workshop: Develop a Statement of Work           

III.        Project Planning

A.         The Purpose of Planning                      

B.         Break the Project Into Manageable Units of Work                    

Workshop: Developing the Task List                                  

C.         Network Diagrams Help Visualize the Sequence of Events                                

D.         Task Estimating Guidelines                                  

Workshop: Build the Network & Visualize the Schedule                             

E.         Establish a Realistic Schedule with a Part-Time Team

Workshop: Completion of the project plan          

IV.        Project Control

A.         Stakeholder Engagement                      

B.         Plan Communication

Workshop: Identify Stakeholders                        

C.         Change Management

D.         Project Team Kickoff

E.         Monitor Schedule, Risks, and Issues                 

F.         Project Close Out

V.         Course Summary: Project Leadership            

A.         Project Manager Skills

B.         Art Based on Science

Unofficial Project Managers

Accidental Project Managers Often Solve Tough Problems. Where's Your Creativity? 

Unofficial project managers routinely lead internal projects that solve organizational problems. Creativity plays a key role in maximizing the value of a project. 

This webinar by Frank Saladis highlights the role of creativity. Creativity & Innovation for Project Managers – The Project Artist. 

Project management training usually focuses on implementing solutions, but all projects include problem solving. Consider attending our Creating Solutions class for additional project management skills. 

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A Little Goes a Long Way for Accidental Project Managers 

On Friday I worked with a group of HR leaders - a classic audience of non-project managers (accidental project managers). While everyone in that group was responsible for delivering projects on time, covering the Five Project Success Factors (read about them in The Fast Forward MBA in Project Management) in four hours provided a lot of insights!! 

A key concept when presenting project management training for non-project managers, is the difference in managing operations and projects. Because the operational work is repetitive, we can become unconsciously competent at it, like we are when we drive to work. The work is still challenging and requires skill -  but we can get to a point where we KNOW how to do it intuitively. Project work is not repetitive - and therefore we will always be consciously competent when we do it. 

That means walking through the goal setting and planning phases are always important and never without effort. 

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Your Stakeholder Relationships Can Sink or Save Your Project 

It's typical for Unofficial Project Managers to be managing cross-functional projects. Internal projects are often viewed in terms of processes and deliverables, but that perspective can sink your project. Projects are always about people, and that can be even more true for internal projects.  

Craig Tracy has listed Eight Simple Ways to Build Customer Rapport. These guidelines were written for people like me, who sell and deliver project management training to many different organizations. Apply these to your internal customers and you'll find that rapport becomes a memorable project success factor. 

In our project management training in Seattle and online, we address stakeholder communication and emphasize that the most important step is to know your stakeholders. Craig's point about Empathy will take you a long way when working with EVERY stakeholder. 

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