Principles of Project Management: Basic Workshop

Call them “Accidental project managers,” “Incidental PMs” or “Unofficial project managers”. They are the staff and management that are running over half your projects – important projects that need to be delivered successfully.

Give these leaders the practical, proven tools of project management, scaled to fit their needs.

Practical Project Management Training

Learn and practice specific techniques such as Stakeholder Analysis, Building an Action Plan, and Project Communication in class. Be able to perform every technique and explain how each technique contributes to your leadership ability and a successful project outcome.

The course provides the building blocks of project leadership. Participants learn how the project management tool set enables them to satisfy all their stakeholders -- sponsors, management, customers and the project team. 

Project Planning Workshop

Participants plan one of their own projects in class. It's the best way for individuals to learn the concepts faster to transfer the learning to their job. 

The workshop component is embedded in the course so that each lecture topic is immediately followed by the workshop component.  For example, after the scheduling lecture, teams will create their own project schedule.

Audience

Anyone responsible for leading or sponsoring projects benefits from understanding the tools of project management.  This course is particularly appropriate for leaders of part-time, internal business projects – “project management for non-project managers.”

Course Objectives

Upon completion of this course the student will be able to:

  • Identify five project success factors that apply to every project.
  • Articulate the business benefit of their current project
  • Develop a partnership with a project sponsor.
  • Describe the cost, schedule, and quality constraints and tradeoffs for their projects
  • Systematically apply the proven techniques of project management to define, plan and control a project.
  • Develop a realistic project schedule that relies on team members who are less than fully assigned to the project.
  • Plan stakeholder communication based on stakeholder authority and involvement
  • Understand the relationship between the science of project management and the art of leadership.

Course Outline

I.          Why Project Management?                             

A.         Project Success Factors

B.         What is Project Management?

C.         A Successful Project Delivers Value

D.         Project Life Cycle and Product Life Cycle

Workshop: Selecting projects for the workshop   

II.         Project Definition                                            

A.         Assign the Sponsor and Project Manager

B.         Top Five Definition Questions

C.         Project Charter

Workshop: Develop a Statement of Work           

III.        Project Planning

A.         The Purpose of Planning                      

B.         Break the Project Into Manageable Units of Work                    

Workshop: Developing the Task List                                  

C.         Network Diagrams Help Visualize the Sequence of Events                                

D.         Task Estimating Guidelines                                  

Workshop: Build the Network & Visualize the Schedule                             

E.         Establish a Realistic Schedule with a Part-Time Team

Workshop: Completion of the project plan          

IV.        Project Control

A.         Stakeholder Engagement                      

B.         Plan Communication

Workshop: Identify Stakeholders                        

C.         Change Management

D.         Project Team Kickoff

E.         Monitor Schedule, Risks, and Issues                 

F.         Project Close Out

V.         Course Summary: Project Leadership            

A.         Project Manager Skills

B.         Art Based on Science

Unofficial Project Managers

 

When You Need to Simplify Microsoft Project – Trust the Experts

55205 Mastering Microsoft Project is the industry standard for a thorough, easy-to-learn Microsoft Project course.

But you don’t want to attend Microsoft Project training that teaches you everything the tool can do.

You want a class that has been scaled to fit your needs.

The team that authored the best Microsoft Project training has also authored Tame Microsoft Project – the class that keeps it simple and focused on your needs.

9.22.17

Unofficial Project Managers Need to Make Progress Clear

Mark Mullaly posted his thoughts on www.ProjectManagement.com, recently, concerned about people working on creative activities - including problem solving - where it's difficult to measure progress.

According to Mark, "Asked how we are doing, we might say, “It’s coming along.” Or “I’m making good progress.” Or “A few hiccups, but nothing major.” Occasionally, you might here a “I’m having issues, but it’s nothing that I can’t sort out and get addressed.” When you get down to it, these noncommittal updates are the status equivalent of meaningless cocktail-party chatter. It’s uttering words, while saying absolutely nothing."

This is clearly a problem for someone who has milestones to meet and has a VP looking over their shoulder.

When an HR team came to Versatile's office recently to attend Microsoft Project training in Seattle, we spent time working on their Work Breakdown Structures, because the way we structure our tasks is the foundation of effective project management. Every task can have tangible outcomes, even creative ones.

If your project management class doesn't teach you how to make your tasks tangible, you are attending the wrong project management training.

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Project Management is a Social Services Career

Are you looking for a career that makes the world a better place? Well, few people are trying to make the world a worse place. Some of the benefits people have claimed during our project management training:

  • Project management reduces my stress.
  • Project management will give people a better understanding of how their piece fits into the big picture.
  • I think we could all work fewer hours, get home to our families, and still make stuff people want on time.

And that doesn't count the work that actual social services firms do. Check out www.PM4NGOS.org. There are a lot of human lives being saved because projects are being better managed.

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Who Will Be Managing Projects in Ten Years?

One reason for the increase in demand for project management training for non-project managers is that we live in a world of projects. Or a Whirled of projects!

Right now we have some full-time project managers and a lot of unofficial project managers. What does the future hold?

www.ProjectManagement.com has many webinars and blogs, and currently has a discussion of this very question.

"How do view the role of a project manager changing in the next ten years?"

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Unofficial Project Managers Often Have Distributed Teams

A question came up on the LinkedIn Project Manager community: "Tips for remote teams?"

First, all teams benefit from the Nine Components of a High Performance Team, which you can read about in The Fast Forward MBA in Project Management.

Then, emphasize the use of technology that eliminates distance, such as www.GoToMeeting.Com and www.WebEx.com.

At www.PMI.org there are always more thoughts on this topic.

8.21

PMP Certification Isn't for Everyone

One obstacle to promoting Project Management training is the misperception that all project management training is geared toward passing the PMP Exam. Versatile's Project Management for Non-PM class is completely skill-focused, and scaled to address the kinds of projects that the unofficial project manager typically encounters.

Remember that PMP Certification is appropriate for people whose job title is project manager or PMO leader. For many other project leaders, project management is a skill set. They need to know key techniques - but not every technique.

8.20

Everyone needs a little Scrum in their projects!

A recent question posted to the Project Management discussion group asked, "What's the difference between Prince2, Agile and Scrum?" Check out these helpful responses. Our online project management training would be a great place to continue this discussion.

Scrum and agile emphasize iterative delivery when requirements can't be completely understood. That works well when we are problem solving - and it is a good way to prototype your way to a solution. Except that with agile, you don't finish with a prototype - you finish with a working product that your customer owns.

Attend project management training in Seattle to discuss how this iterative delivery method would fit into your project.

8.18

Are You Juggling Multiple Projects?

One challenge most Accidental Project Managers have in common is juggling multiple projects along with their regular duties. The problem gets bigger as more people are assigned to each project, and each of those people is juggling multiple projects.

Erick van Hurck provides some useful suggestions for visualizing the resource jumble in Microsoft Project. Read his post at Microsoft Project Users Group.

Versatile's Project Management Training in Seattle, Online, and Onsite, includes multiple strategies for juggling many projects and never missing a deadline.

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Every Project Has a Purpose

Are you saving money? Increasing revenue? Staying compliant?

Improving morale?

Terry Schmidt will show you the best way ever invented to connect strategic to a project action plan. Watch his webinar.

One of the most consistent problems we see in our project management training for Unofficial project managers is a lack of clarity about the results a project is meant to achieve.

9.13.17

First, Pick the Right Projects.

A provocative question came up on LinkedIn's project management discussion group. What's the difference between a product manager and project manager?

Product managers provide a vision for a product when there are many customers. If your firm manufacturers tools, cars, computers, or appliances, you have thousands - maybe millions - of customers. A product manager seeks to understand the customer need and set the product vision (features). Project managers get involved to deliver on those features.

This video does a good job of explaining the difference. Thank you ProjectManager.com!

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